Wolfe Community Room

Portrait of Ralph H. Wolfe above the Wolfe Community Room wall plaque

Policies Governing Use of Wolfe Community Room

Use of the Wolfe Community Room (“Room”) is on a first-come, first-served basis. Scheduling and schedule records are the responsibility of the North Baltimore Public Library (“Library”) staff.

All advertising and promotion of the event should use the following description  of the location: “The Wolfe Community Room at the North Baltimore Public Library”

  • The Room may be reserved up to three (3) months in advance. For example, if someone would like to reserve April 30, they may do so on January 30 or after. They may not reserve April 30 on January 10 or 20. Take today’s date and count forward 3 months.
  • An individual/group seeking to use the Room must complete an application.  
  • A $50.00 security deposit (CASH ONLY) will be collected at the time the application is submitted. Subject to the provisions below, this deposit will be refunded when the keys are returned to Library staff at the Main Desk. A receipt will be issued upon request. 
  • There is a $50.00 use fee per day collected at the time the Room keys are picked up. $100 if the event is For-Profit.  This fee may be waived by the Library Director for civic and service oriented groups.
  • Room use is only for the day of the event. If you want to decorate the day prior to the event, you must pay for both day’s use.  Only one security deposit will be required for adjoining days’ use.
  • Applicants for the Room must be 21 years of age. The Room may be used for meetings of minors provided the applicant agrees to be present during the entire event and agrees to be responsible for proper decorum of all attendees as set forth more fully below.
  • The individual/group sponsoring a program will be held responsible for the conduct of all individuals attending the event and any damage to the Library property and equipment. Whoever signs the application will be considered by the Library as that group’s spokesperson and the applicant agrees to be responsible for any fee or damage incurred.
  • The North Baltimore Public Library Board, nor its employees, agents, or representatives (collectively “Board’), shall be financially or otherwise responsible to any individual, group, its members, or guests, for any loss or damage sustained on the Library premises. This includes, but is not limited to any injury, loss, damage, destruction, or theft of any property brought into the Library; and that any such property shall be deemed solely in the care, custody, and control of the person or group while it is on the Library premises.

The fact that a group meets at the Library does not constitute an endorsement of the group’s policies or beliefs by the Board. The Library shall reserve the right to refuse the Room to any group at the discretion of the Library Director. An appeal of the decision to refuse any group can be made in writing to the Library Director within ten (10) days of the denied request. The Library Director shall then bring the appeal to the President of the Board. Decisions of the Board are final.

  • Admission fees may not be charged, articles sold, or funds solicited or collected. Under the provision of #9 above, a fee schedule of admission and/or prices must be submitted to the director with the completed application for use of the Wolfe Community Room.
  • Events must not disturb normal library operations. The Library reserves the right to disallow or stop events that are disruptive to normal Library operations.
  • The Library reserves the right to review any material for viewing, films, etc., which is not supplied by the library. A representative of the Library may check in discreetly at any time during the room use.
  • Room keys are to be picked up by the person responsible for the event. Keys MUST be picked up on the day of the event by 7:00 p.m. Monday-Thursday, by 4:00 Friday, and by noon on Saturday for Saturday and Sunday events.
  • Requests for special equipment such as the Smart Board and DVD player must be clearly stated on the application form as well as brought to the attention of the Library staff. An additional deposit of $10 will be charged for use of the equipment.
  • Kitchen facilities may be used. A microwave and refrigerator are provided. Crock pots and coffee makers may be brought in and used. No open flames are allowed.
  •  No alcoholic beverages of any kind are permitted to be served.
  • Smoking is not permitted anywhere on the Library premises.
  • The Room must be left clean and in order. The building must be vacated by 11:00 p.m. Janitorial services are extra and must be negotiated with the Library Director at the time of the reservation.
  • All trash/garbage must be placed in plastic bags and taken out to the dumpster after clean-up. The dumpster is located at the rear of the library by the alley.
  • The individual responsible for the event is to lock all doors, then drop the keys off at the front desk at the earliest opportunity. DO NOT drop the keys in the night deposit.
  • Cancellation of a scheduled event should be brought to the attention of the Library staff as soon as possible prior to the event. An event that is not cancelled at least three (3) business days prior to the scheduled event shall result in a waiver of the $50.00 security deposit. These funds will be donated to the Friends of the North Baltimore Library.
  • Please report any damage to Library property or equipment to the Library staff as possible. DO NOT attempt to repair any Library property or equipment.
  • Any violation of these policies may result in denial of the Room’s future use. Permission to use the Room can be cancelled if there is evidence of a violation or intent to violate these provisions. The Library will be the sole judge of such violations.
  • All sections of this policy are reviewed by the Board annually. Questions may be submitted to the Library Director, who will refer them to the Board for review.

 

Community Room Dimensions:

Total area (including stage) - 38 feet by 35 plus feet/Stage almost 32 feet by 9 feet deep

Ceiling height - Stage - 9 feet/Floor - 9 1/2 feet